Setting Up Your E-mail in Microsoft Outlook 2003

This tutorial shows you how to set up Microsoft Outlook to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook like 2002 or 2007. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial. For Outlook 2000 please refer to our Outlook Express Tutorial. Click here to go back to view instructions for another email client.

To Set Up Your E-mail Account in Microsoft Outlook

  1. In Microsoft Outlook, select Tools > E-mail Accounts.
  2. On the E-mail Accounts wizard window, select "Add a new e-mail account" and click Next.
  3. For your server type, select "POP3" and click Next.
  4. On the Internet E-mail Settings (POP3) window, enter your information as follows:
    5. Your Name
    Enter your first and last name.
    E-mail Address
    Enter your e-mail address.
    User Name
    Enter your e-mail address, again.
    Password
    Enter the password you set up for your e-mail account.
    Incoming mail server (POP3)
    Your incoming server is mail.coolexample.com, where "coolexample.com" is the name of your domain.
    Outgoing mail server (SMTP)
    Enter mail.coolexample.com also for your outgoing mail server.

    Click "More Settings."

  5. On the Internet E-mail Settings window, select the "Outgoing Server" tab.
  6. Select "My outgoing server (SMTP) requires authentication."
  7. Select the "Advanced" tab and change the "Outgoing server (SMTP)" port to 25.

    Please note that some Internet Service Provider (ISP) force you to use their outgoing server by blocking port 25. In those cases, please contact your ISP for further instructions.
  8. Click OK.
  9. If you plan to download your email to more than one computer please checkmark
    "Leave a copy of messages on server" AND "Remove from server after 5 days".

    Note that if you receive emails with big attachments and specify a far higher number of days,
    there is a chance of your mailbox becoming full and emails bouncing back.
  10. Close this dialog by ckicking OK.
  11. Click Next.
  12. Click Finish.